Post by David.G on Dec 3, 2013 20:22:43 GMT
AGM AGENDA
Phil Hawkins to open meeting
Roll call & apologies
Minutes of 2012 AGM
Matters arising
Chairmans report by PHIL HAWKINS
Secretaries report by DAVE ALDER
Treasurers report by CHRIS SAVILLE
Secretary Honourarium
Application from Suffolk / Norfolk to join the AEBBA
Proposals
PROPOSAL 1)
"The AEBBA committee is empowered to act in the case of any contingency that may arise which is not provided for in these rules.
The AEBBA committee is empowered to impose any penalties they may consider necessary and their decision will be final on any matter."
To be proposed by Keith Sheard) and seconded by Chris Saville.
PROPOSAL 2)
That playing in the National Pairs (currently in Bournemouth) be conditional upon residency at the hotel where the competition is being held provided that rooms are available. Compulsory residency to commence from 2015.
Proposed Chris Saville (AEBBA Treasurer), seconded Phil Hawkins (AEBBA Chairman)
PROPOSAL 3)
"AEBBA will appoint one or more 'Independent Examiners' (formerly AKA Auditors) each year, starting in 2013, to examine (audit) the accounts prior to the Annual General Meeting."
Proposed by Chris Saville, seconded by Dave Ingram and Dave Alder has been informed;
PROPOSAL 4)
Entry for all AEBBA Competitions to be by advanced entry only and entries will only be accepted upon receipt of the relavant entry fees. The closing date for entries will be at the discretion of the Tournament Director but will normally be a minimum of 7 days before the date of the relevant competition. Late entries, including on the day, will only be accepted if there is a space available within the draw and at the discretion of the Tournament Director.
There are various benefits to AEBBA to add this rule...
1) A better idea of the number of entrants to all competitions in advance, which would mean the correct number of tables can be put up.
2) Payment received in advance, meaning that the players that fail to turn up will not get away with paying nothing - as they do now.
3) The draws and table schedules can be done in advance, saving time on the day.... and substantially reducing the workload of the person running the competition.
Proposed by Dave Ingram, seconded by Lorin Clough
PROPOSAL 5)
AEBBA appoint a publicity officer, who is also a voting member of the AEBBA committee, has the power to co-opt a sub-committee if he sees fit and is authorised to claim justifiable expenses up to a figure not exceeding £500.
This to cover printing work, postage, travelling to/from special appointments and such like.
Proposed Chris Saville, seconded Clive Thompson.
PROPOSAL 6)
1) That the clause 'one vote per county' be removed from the AEBBA committee voting constitution.
Proposed Chris Saville, seconded by Dave Alder. It cannot be applied and is ignored as the current committee has two from Berks and two from Sussex.
PROPOSAL 7)
2) That the AEBBA committee voting constitution be amended to include a Publicity Officer, if appointed.
Proposed Chris Saville, seconded by Dave Alder.
PROPOSAL 8)
That AEBBA recognises and welcomes, but does not administer, the four pin version of Bar Billiards. The rules and playing conditions for the Four Pin variant of Bar Billiards are those currently in force for the East Anglian Four Pin Open.
Proposed Chris Saville, seconded by Dave Alder. This is to allow Suffolk the choice of affiliation or associate membership from their application to join AEBBA.
Election of officers
International report by KEVIN TUNSTALL
Selection Committee Report
Competition Dates
Other Competition Dates
Any other business
Chairman to close the meeting
Phil Hawkins to open meeting
Roll call & apologies
Minutes of 2012 AGM
Matters arising
Chairmans report by PHIL HAWKINS
Secretaries report by DAVE ALDER
Treasurers report by CHRIS SAVILLE
Secretary Honourarium
Application from Suffolk / Norfolk to join the AEBBA
Proposals
PROPOSAL 1)
"The AEBBA committee is empowered to act in the case of any contingency that may arise which is not provided for in these rules.
The AEBBA committee is empowered to impose any penalties they may consider necessary and their decision will be final on any matter."
To be proposed by Keith Sheard) and seconded by Chris Saville.
PROPOSAL 2)
That playing in the National Pairs (currently in Bournemouth) be conditional upon residency at the hotel where the competition is being held provided that rooms are available. Compulsory residency to commence from 2015.
Proposed Chris Saville (AEBBA Treasurer), seconded Phil Hawkins (AEBBA Chairman)
PROPOSAL 3)
"AEBBA will appoint one or more 'Independent Examiners' (formerly AKA Auditors) each year, starting in 2013, to examine (audit) the accounts prior to the Annual General Meeting."
Proposed by Chris Saville, seconded by Dave Ingram and Dave Alder has been informed;
PROPOSAL 4)
Entry for all AEBBA Competitions to be by advanced entry only and entries will only be accepted upon receipt of the relavant entry fees. The closing date for entries will be at the discretion of the Tournament Director but will normally be a minimum of 7 days before the date of the relevant competition. Late entries, including on the day, will only be accepted if there is a space available within the draw and at the discretion of the Tournament Director.
There are various benefits to AEBBA to add this rule...
1) A better idea of the number of entrants to all competitions in advance, which would mean the correct number of tables can be put up.
2) Payment received in advance, meaning that the players that fail to turn up will not get away with paying nothing - as they do now.
3) The draws and table schedules can be done in advance, saving time on the day.... and substantially reducing the workload of the person running the competition.
Proposed by Dave Ingram, seconded by Lorin Clough
PROPOSAL 5)
AEBBA appoint a publicity officer, who is also a voting member of the AEBBA committee, has the power to co-opt a sub-committee if he sees fit and is authorised to claim justifiable expenses up to a figure not exceeding £500.
This to cover printing work, postage, travelling to/from special appointments and such like.
Proposed Chris Saville, seconded Clive Thompson.
PROPOSAL 6)
1) That the clause 'one vote per county' be removed from the AEBBA committee voting constitution.
Proposed Chris Saville, seconded by Dave Alder. It cannot be applied and is ignored as the current committee has two from Berks and two from Sussex.
PROPOSAL 7)
2) That the AEBBA committee voting constitution be amended to include a Publicity Officer, if appointed.
Proposed Chris Saville, seconded by Dave Alder.
PROPOSAL 8)
That AEBBA recognises and welcomes, but does not administer, the four pin version of Bar Billiards. The rules and playing conditions for the Four Pin variant of Bar Billiards are those currently in force for the East Anglian Four Pin Open.
Proposed Chris Saville, seconded by Dave Alder. This is to allow Suffolk the choice of affiliation or associate membership from their application to join AEBBA.
Election of officers
International report by KEVIN TUNSTALL
Selection Committee Report
Competition Dates
Other Competition Dates
Any other business
Chairman to close the meeting