Post by Chris on Nov 27, 2014 12:19:53 GMT
Please find attached the link to the Accounts for 2014
All thanks to Chris Saville for all of the work here
Treasurer's Report – Chris Newson and Chris Saville
Treasurer’s Report 2014
Taking over the AEBBA accounts at the end of 2013 didn’t quite go to plan. Firstly the change of named signatories form was not accepted by the bank and then I was clearly told that this type of account could not have internet banking, yet Chris Saville has this facility. Chris therefore has done all the work this year regarding the bank statements, balance sheets and BACS transfers.
Chris has developed an excellent spread sheet facility that any treasurer could use for now and in the future.
The greatest issue financially this year has been the replacement of the van. It is important that complacency does not set in here, as there is a long way to go to recover the remaining £5000 worth of loans and to ensure a replacement truck will be able to be purchased when required, which I estimate to be about 8 -10 years’ time.
Clearly the stunning generosity of the players in the association has ensured one could be purchased quickly, we are lucky to have such good souls who clearly care passionately about the game and its future.
The association needs to carry at least £4500 into each financial year that excludes any monies paid in for Bournemouth. This is required to cover our Public Liability Insurance, any unforeseen issues with the van or tables, the secretaries honorarium early in 2015 currently £650 and the trophy bill for Bournemouth.2015 already sees initial income down at the beginning of the year as the Oxford Open moves to April.
We started 2013 with a net positive balance for the first time for several years, as Chris stated, of £3430.28, I am pleased to say that we finish this year with a net balance of £5433.11.plus the £200 that Dave Alder has as float for fuel etc. This does look substantive but taking out the £5000 loan would only leave £433.11.It is the intention of Chris and Chrissie to see the loan paid back by the end of 2016, this would be taken in two equal parts of £2500.
We require a long term self-sustaining plan for both the van and tables. I would propose that table hire increases this year from the current £52. We have just over 120 tables hired out each year and an increase of £8 per table could bring in an extra £960, dependent on actual tables hired, we also continue to require the extra £1 charged at opens, thus increasing the £960 to about £1500 £2000 extra per annum; I am though mindful that players do not have bottomless pots of monies at their disposal..
Didcot has made a small profit this year, many thanks to all that have supported it.. Dave for running the events, Nigel for the formats, Ron and Eileen for the raffle and door monies and and those players who helped put up the tables. I propose that the AEBBA no longer pays any monies to winners in smaller events such as the Mixed Pairs or Grand Prix, monies collected from raffles are down and this would balance the shortfall. I thank Lorenzo Hickman for his help in this area and making Dave’s life easier again by separating all the Didcot trophies for each weekend. Raffles at AEBBA events are still not always well supported despite the tireless work of Ron and Eileen. It might be worth considering a scratch card in future for such events, as the outlay is minimal and people often prefer to win a cash prize.