Post by gandalf the untidy on Jul 5, 2018 5:17:36 GMT
AGM Notice
Please note the Lewes BB AGM will NOW be held at The Cock Inn Tuesday 14th Aug 2018 at 8pm due to a clash with the Sussex BB AGM
Any proposals, with seconder, should be received by the secretary on or before 24th July 2018
SEE 2017 Minutes below
Lewes & District Bar Billiards League AGM
Monday 10th July at 8.06pm at The Glynde Club
1. The meeting was opened at 8.10pm
2. Apologies for absence were received from
Stewart Chant, Richard Todd, Ric Bithell, Jan Bithell, Phil Osborne, Bob Osborne, Jan Smith, Dave White, Darren Newnham
3. Those present were
Roger Munn, Colin Southouse, Kevin Stoner, Liz Lancaster, Huw Lincoln, Matt Knight, Chase Newman
4. Minutes of previous AGM
The minutes were distributed by Chase Newman , read and agreed.
A copy of the minutes are attached
Proposed as a true account by Colin Southouse, Seconded Liz Lancaster
5. Matters arising
The committee were unable to process any motions last year due to lack of members to constitute a quorum, though many were advised that attendance of a minimum of 12 were required it was apparent that only 7 members were present. It was agreed that if this was the case again this year the committee would immediately call an EGM to raise a vote of no confidence in the current constitution allowing a management team the opportunity to change the constitution accordingly.
6. EGM
An EGM was convened and a vote was taken and unanimously passed to change to quorum value to be reduced from 12 members to 7 members in total
Action Colin and Ric to amend the constitution accordingly
7. Chairmans report by Colin Southouse
Colin offered his resignation on rotation and was open for re-election unless another wished to take on the job, Thought the league season was a bit long at 28 weeks, and thought that the committee should decide on a suitable format next season to make it shorter. He liked the handicap format, Thanks were offered to all the committee that worked well over the season and particular thanks were offered to Liz and Ric for their efforts over the last year.
We do need to urge at least 1 member to represent their team at every committee meeting.
8. Treasures report by Roger Munn
Roger passed around copies of the Income and Expenditure report, a brief explanation of the figures took place which showed a minimal loss of £14, so there will be no registration fee increase this year but it was though that an increase for competition fees to be in line with other leagues was appropriate and the proposal was to increase the competition fees from £1.50 per entry to £2.00. which was agreed unanimously.
The adoption of the accounts were proposed by Dave Todd and seconded by Matt Knight
A copy of the accounts are attached
9. Fixtures Secretary report by Ric Bithell
Ric was on Holiday and had not left a report to be read, we will get this completed at the next committee meeting
10. Competition Secretary’s report By Liz Lancaster
Liz reported that all turned out ok in the end though there were a couple of overruns on deadlines, it is essential that captains ensure their players pass on to the committee their players contact details to help us to get the information out to the right people
11. interleague report by Ric Bithell
Ric has resigned as interleague captain, no one came forward to take on the role and it was not apparent that there would be an inter league team next year, This will again be resolved a the next committee meeting
Action Committee to resolve
12. Proposals and rule changes
•3.iii – to elect seven members – should this number to be reduced
•5 – Secretary to be replaced with League Secretary
•12 – League Secretary to be replaced with Results/Fixtures Secretary
The minor amendments to the current rules to bring them up to date and bring in a 4 player rule to help teams keep going in Lewes, several members commented that without a 4 player rule team would not be able to register this year
The 4 player rule would be the same as Brighton ie
If a team has 4 players, the 5th game will be drawn from 1 of the 4 players present at random and not get a break unless both teams have 4 players in which case the away team player will get the break
All the above were approved
Action Colin and Ric to revise rule accordingly
13. Election of officers
Officers were re=elected en mass with Chase Newman swapping with Colin Southouse
Chairman Chase Newman
Secretary Colin Southouse
Treasurer Roger Munn
Fixture secretary Ric Bithell
Competition Secretary Liz Lancaster
Interleague Captain Vacant
Committee 1 Kevin Stoner
Committee 2 Huw Lincoln
14. Any Other business
It was expected that teams next year will be as follows
a. Bevingdean
b. Seven Sisters Eastbourne
c. County Oak
d. Blacksmiths
e. Plough
f. Cock inn
g. Glynde
Possible other teams
h. Hassocks
We believe that the Fish will not have a team
It was suggested that 5 x football cards be given to teams on registration to use over the season to increase funds for the league, if there is a shortfall again next year then the committee will reduce the spend on trophies
15. Registration
Registration night will be 4th Sept 2017 at the Bevendean at 8.00pm there will be a committee meeting following on from that
Please note the Lewes BB AGM will NOW be held at The Cock Inn Tuesday 14th Aug 2018 at 8pm due to a clash with the Sussex BB AGM
Any proposals, with seconder, should be received by the secretary on or before 24th July 2018
SEE 2017 Minutes below
Lewes & District Bar Billiards League AGM
Monday 10th July at 8.06pm at The Glynde Club
1. The meeting was opened at 8.10pm
2. Apologies for absence were received from
Stewart Chant, Richard Todd, Ric Bithell, Jan Bithell, Phil Osborne, Bob Osborne, Jan Smith, Dave White, Darren Newnham
3. Those present were
Roger Munn, Colin Southouse, Kevin Stoner, Liz Lancaster, Huw Lincoln, Matt Knight, Chase Newman
4. Minutes of previous AGM
The minutes were distributed by Chase Newman , read and agreed.
A copy of the minutes are attached
Proposed as a true account by Colin Southouse, Seconded Liz Lancaster
5. Matters arising
The committee were unable to process any motions last year due to lack of members to constitute a quorum, though many were advised that attendance of a minimum of 12 were required it was apparent that only 7 members were present. It was agreed that if this was the case again this year the committee would immediately call an EGM to raise a vote of no confidence in the current constitution allowing a management team the opportunity to change the constitution accordingly.
6. EGM
An EGM was convened and a vote was taken and unanimously passed to change to quorum value to be reduced from 12 members to 7 members in total
Action Colin and Ric to amend the constitution accordingly
7. Chairmans report by Colin Southouse
Colin offered his resignation on rotation and was open for re-election unless another wished to take on the job, Thought the league season was a bit long at 28 weeks, and thought that the committee should decide on a suitable format next season to make it shorter. He liked the handicap format, Thanks were offered to all the committee that worked well over the season and particular thanks were offered to Liz and Ric for their efforts over the last year.
We do need to urge at least 1 member to represent their team at every committee meeting.
8. Treasures report by Roger Munn
Roger passed around copies of the Income and Expenditure report, a brief explanation of the figures took place which showed a minimal loss of £14, so there will be no registration fee increase this year but it was though that an increase for competition fees to be in line with other leagues was appropriate and the proposal was to increase the competition fees from £1.50 per entry to £2.00. which was agreed unanimously.
The adoption of the accounts were proposed by Dave Todd and seconded by Matt Knight
A copy of the accounts are attached
9. Fixtures Secretary report by Ric Bithell
Ric was on Holiday and had not left a report to be read, we will get this completed at the next committee meeting
10. Competition Secretary’s report By Liz Lancaster
Liz reported that all turned out ok in the end though there were a couple of overruns on deadlines, it is essential that captains ensure their players pass on to the committee their players contact details to help us to get the information out to the right people
11. interleague report by Ric Bithell
Ric has resigned as interleague captain, no one came forward to take on the role and it was not apparent that there would be an inter league team next year, This will again be resolved a the next committee meeting
Action Committee to resolve
12. Proposals and rule changes
•3.iii – to elect seven members – should this number to be reduced
•5 – Secretary to be replaced with League Secretary
•12 – League Secretary to be replaced with Results/Fixtures Secretary
The minor amendments to the current rules to bring them up to date and bring in a 4 player rule to help teams keep going in Lewes, several members commented that without a 4 player rule team would not be able to register this year
The 4 player rule would be the same as Brighton ie
If a team has 4 players, the 5th game will be drawn from 1 of the 4 players present at random and not get a break unless both teams have 4 players in which case the away team player will get the break
All the above were approved
Action Colin and Ric to revise rule accordingly
13. Election of officers
Officers were re=elected en mass with Chase Newman swapping with Colin Southouse
Chairman Chase Newman
Secretary Colin Southouse
Treasurer Roger Munn
Fixture secretary Ric Bithell
Competition Secretary Liz Lancaster
Interleague Captain Vacant
Committee 1 Kevin Stoner
Committee 2 Huw Lincoln
14. Any Other business
It was expected that teams next year will be as follows
a. Bevingdean
b. Seven Sisters Eastbourne
c. County Oak
d. Blacksmiths
e. Plough
f. Cock inn
g. Glynde
Possible other teams
h. Hassocks
We believe that the Fish will not have a team
It was suggested that 5 x football cards be given to teams on registration to use over the season to increase funds for the league, if there is a shortfall again next year then the committee will reduce the spend on trophies
15. Registration
Registration night will be 4th Sept 2017 at the Bevendean at 8.00pm there will be a committee meeting following on from that