Minutes of the AGM held at the Glynde Club 24th June 2019.
1. The meeting opened at 8.10pm. Those present were:- Chase Newman, Roger Munn, Ric Bithell, Jan Bithell, Dave Todd, Huw Lincoln, Liz Lancaster 2. Apologises were received from:- Richard Todd, Jean Brackenridge 3. Minutes of previous AGM. The 2018 minutes were online on the Lewes forum and read by Ric Bithell. Proposed as a true record Chase Newman, seconded by Dave Todd, unanimously agreed. 4. Matters arising. Signatories – Currently there are four signatories Richard Todd, Ric Bithell, Colin Southouse and Roger Munn. Richard has been asked to complete a form which would remove his name as a signatory - to date this form has not been returned. This was not perceived as an issue although it was mooted this matter should be bought to a conclusion. 5. Chairman’s report by Chase Newman. Last season ran well and the League Cup was enjoyed by most. Thanks to Roger for sponsoring the League Cup trophies 6. Treasurer’s report by Roger Munn. The accounts `broke even’ mainly due to the raffle for finals night. The £5.00 overpayment made last year to the Sussex County affiliation is now resolved (£5.00 less paid this year). Those present considered the £50.00 spent on sandwiches for finals night were not good value for money when compared to the Mid Sussex finals night – it was acknowledged the venue is provided at no charge, the time taken to make the sandwiches and due to the numbers of attendees declining over the years the opportunity for the publican to increase his takings on the night will have diminished. If a League Cup is required this year additional money will need to be secured. Roger suggested that the registration fee should be increased to finance this Cup – it was noted the price of trophies had decreased this year. Following a discussion which included the need for runner up trophies or whether medals would suffice a matter that was to be included in AOB was introduced into the debate. Jean Brackenridge (via Ric) suggested football cards be sold – it is thought this could potentially bring in an additional £300.00 for the League - the home team would sell the cards with £5.00 going to the winner and £5.00 to the League. It was therefore agreed:- • The football cards would be sold for a year • There would be no increase in the registration fee • There would be no pre-sale of raffle tickets Proposed by Dave Todd, seconded by Chase Newman, unanimously agreed. Please note - The balance sheet circulated on the night is to be amended to reflect Roger’s donation for the trophies. 7. Secretary’s report by Colin Southouse. Nothing submitted. 8. Fixture/Results Secretary’s report. In the absence of an elected fixture/results secretary Ric kindly provided a report. The season had gone well with no problems to report. Thanks to Jan Bithell for her help in Ric’s absence. Huw gave his thanks to Ric for all his help. 9. Competition Secretary’s report by Liz Lancaster. The numbers entering some of the competitions this year have increased - 15 for the Men’s singles (last year 11), 10 pairs for the Open Doubles (last year 8 pairs), 6 for the Ladies’ Singles (last year 5), the only decrease was for the mixed doubles 6 pairs (last year 7) and the Sprackling Cup where for obvious reasons there were 6. The administration for the competitions seems to have run smoothly, albeit with some `repeat offenders’ playing their matches late. It’s appreciated people have other commitments and for that reason players are notified of their matches as quickly as possible. Comments and feedback are always welcome if it is thought the dissemination of information can be improved. Thanks to Derek Taylor and Graham Sparksman for their time on finals night to ensure the tables arrived and were set up correctly, the Hassocks Hotel for the use of their function room, and to the players and committee members for their help and whose assistance ensured the evening ran smoothly, and for everyone’s generosity in buying raffle tickets both on the evening and before. Thanks to Ric Bithell, who although no longer a committee member, continues to support the League by providing `website’ and `admin’ assistance. 10. Interleague Captain’s report by Chase Newman. A good season resulting in Lewes winning the 3rd division. Thanks were given to all players. The Plough will remain the home table for the next season. 11. Election of Committee Members. • Chairman – Chase Newman • Secretary – Colin Southouse • Treasurer – Roger Munn • Competition Secretary – Liz Lancaster • Interleague Captain – Chase Newman • Committee – Huw Lincoln, Kev Stoner, Kev Hutchison Dave Todd proposed these be elected `on bloc’, seconded by Ric Bithell, unanimously agreed. 12. Any Other Business. Ric has received an email from Peter Hartley, who having moved to Seaford, expressed an interest in playing for a local team. As this email was received at the end of the season Ric will contact Peter to confirm he is still interested. It would seem the obvious choice of team would either be the Glynde Club or The Blacksmiths, however it was noted the Glynde Club would only be able to accommodate him as a reserve. It has been speculated the Blacksmiths may be fielding a second team if this is the case perhaps they would be interested in an additional player. This matter will be ongoing depending the response to Ric’s email. 13. Meeting closed at 9.25.